Leadership

Meetings: 15 Minute Magic

June 25, 2012

Thanks to Flickr user jurvetson for the photo!

Bob shakily raises his hand. Sheila glares at him, sweat glistening on her brow. Her hand pauses, pen in hand above a self-crafted drawing depicting the death of every member currently in the room. George’s eyes flash first with fear, desperation and finally resignation, he sighs and nods towards Bob’s shaky hand, “Yes, Bob?”

Bob scootches up in his seat, takes a deep breath and begins, “Well, I know we weren’t really discussing this, this meeting, but-”

That was the two hour marathon meeting, that was only supposed to last 45 minutes. You know Bob, don’t you? You have stared that meeting demon right in the eyes, huh? Well, meeting demons no more.

Today, I take a page from the book of Marissa Mayer, Vice President of Location and Local Services, as well as their go to public figure, of late. She’s also the youngest woman to ever make Fortune’s list of 50 most powerful women. Go XX Chromisomes!

At one point in her Google career she was holding about 70 meetings per week, as a last stop to engineers pitch their ideas before they got to talk to the co-founders.

On the wall during meetings are three large projections. One is a 4 foot tall clock, ticking away the seconds assigned to that particular meeting. Another is the presentation, a traditional meeting feature. The last are the meeting notes. These elements keep her on track, as well as these techniques, which are all fabulous additions to the 15 minute meeting:

  1. Assign someone to take notes: This keeps everyone honest, keeps that individual paying particular interest and adds to the sense that every minute counts.
  2. Schedule like you mean it: Mayer requests an agenda from whoever is leading the meeting, before it takes place. Within larger meetings, such as her weekly 2 hour meetings, she creates “micro-meetings”. A one hour meeting for Mayer may be composed of 6 ten minute meetings of varying topics, aiding in her efforts of “reducing latency in the pipeline.”
  3. Go to office hours: She also holds office hours 90 minutes everyday. On a white board outside of her office, employees sign up to meet with her and personally discuss their issues or ideas.
  4. Tick Tock: The clock is not God, it is just helpful. Mayer gives friendly reminders when time is running low in order to keep her schedule straight, rather than abruptly kicking people out of her office.

For some more information on Mayer and her techniques, check out my source: How to Run a Meeting Like Google. And it is with this post, that I conclude my series on meetings. It is my only hope, that with the information above in this passage, that you might be able to keep the 15 minute meeting rolling and the meeting demons at bay.

Win more clients by creating impressive digital business proposals, price quotes, and contracts using ClientPoint Software

If you want your business proposals, price quotes, and contracts to stand out and give you the best chance at winning new clients, use ClientPoint's business proposal software. It makes creating and formatting professional business proposals, price quotes, and contracts fast and easy. Click the button below to get a FREE demo of ClientPoint.

Related Readings

Google My Business

What is "Google My Business” and how to use it for marketing your business for free

"Google My Business" is a free marketing service provided by Google to connect your business directly with local customers. Whether potential . . .
Read More
sales

How to Properly Contact and Deliver a Sales Pitch to Local Businesses

When you are in the business to business industry, your target audience are the brick and mortar businesses that surround you locally. Contacting and . . .
Read More
Google Remarketing

What is Google Remarketing and why you should use it for B2B lead generation

Marketing is one of the most important aspects of business. A good marketing strategy can define a business’ success or failure, and with more and . . .
Read More